Material

What needs to be done

Complete?

Text hard copy

1. Print hard copy to reflect the digital file precisely (i.e., the same version)

Text digital files

1. Include only the most recent version of each file. Erase any outdated or extraneous files.
2. Name chapter files by number.
3. If your text contains unusual characters such as non-roman or mathematical symbols, provide a complete list plus fonts.
4. The parts of a complete manuscript are:

• Title page
• Contents page
• All front matter you intend to include, such as preface, introduction, acknowledgments, dedication, abbreviations list
• Chapters
• All back matter you intend to include, such as appendices, glossary, credits list for illustrations
• Notes (consult documentation guidelines)
• Bibliography or reference list (consult documentation guidelines)
• Captions list for illustrative material

Inventory of files

1. Specify names of files, what they contain, platform, program, and version.

Maps

1. Indicate whether you intend to include maps, how many, and of what sort.
2. Consult an in-house editor and our artwork guidelines before creating any maps yourself.
3. If you are commissioning the Press to produce maps, provide a rough template and label list for each one.

Photographs

1. Consult your editor about how many images to provide.
2. Consult Press artwork guidelines to provide prints or scans of an acceptable quality.
3. Provide a complete photocopy set of all illustrative material.
4. Provide a list of all photographs provided. If you submit more images than are likely to appear in the final book, indicate which ones are the most essential and which you consider optional.

Captions

1. Provide a file containing a caption for each image, plus credit information (source, acknowledgement)

Figures

1. Provide each figure (graph, diagram) in a separate file, labelled and with corresponding hard copy.

Tables

1. Provide each table in a separate file, labelled and with corresponding hard copy.

Text and image permission

1. Consult the Press permission guidelines.
2. Provide a complete file of permissions correspondence and indicate if any are outstanding.