Now That Your Manuscript Has Been Approved

APPROVAL

Once the Publications Board has approved a manuscript for publication and Press management has determined that it is financially feasible, a contract is issued and a deadline set for receipt of the final and complete manuscript and files. You will also receive an author information form from our Marketing Department and information about copyright and the Public Lending Right.

THE CONTRACT

The contract sets out the responsibilities of the Press and of the author. The author grants the Press an exclusive licence to publish the work. Copyright is usually registered in the Press’s name because it will be administering rights while the book is in print. Ownership of copyright, however, remains with the author, and all licences revert to the author on request once the title is out of print. The contract establishes the royalties, division of rights income, and the gratis copies of the book that the author receives. It also describes the deadlines that the author must meet and stipulates requirements for financial subsidy.

For multi-authored or edited works, the primary author or editor will be offered a contract and asked to arrange for all other contributors to sign simplified contracts.

The contract specifies that the author is responsible for obtaining permission to reproduce photographs, diagrams, and text from other sources. No permission is required for work in the public domain or for brief quotations. A manuscript cannot proceed to typesetting without complete per­missions. Sometimes copyright holders will charge a fee to reproduce material; the cost is borne by the author.

SUBMITTING YOUR MANUSCRIPT

Once UBC Press has agreed to publish your work, it is time to get your manuscript ready for editing. Our manuscript submission checklist will enable you to prepare it in the best form to streamline the editing and typesetting processes and to generate clean proofs. Manuscripts that do not follow these directions may have to be returned to you for further work, causing delays.

Referring to our guidelines will help you through the process:

Permissions guidelines
Style guidelines
Documentation examples
Artwork guidelines (PDF file)
Collections guidelines
Creating tables

Please consult your acquisitions editor at the outset if you have any questions. She or he will put you in touch with our production editors for complex issues.